Job description
The key purpose of the role is to assist the clinical project team in its day-to-day business. Working in a team environment, this position requires you are used to working close together with your team, your colleague CTAs as well as with other departments and clients.
Responsibilities
- General administrative assistance to the Project Team (Project Manager/CRAs)
- Preparing, updating, follow-up and filing of clinical trial related documents
- Preparing of study binders for in-house and site use
- Assisting in the preparation/submission of submission packages to the Ethics Committees/Institutional Review Board
- Correspondence with internal and external clients (mainly English)
- Attending team meetings, writing meeting minutes and/or reports
- Arranging, attending (when required) and follow-up of meetings, i.e. investigator meetings, general meetings
- Arranging international travel
- Entering, updating and tracking of records in the Clinical Trial Management System
- Handling of study supplies (incl. shipments, tracking, ...)
- Assisting in the preparation/follow-up of Clinical Trial Contracts for clinical sites and subcontractors in close contact with the site staff, trial team and legal department
- Finalize the contracts and follow-up on the signatures
- Ensure correct filing of the contracts
- Bachelor degree ‘Medical/Administrative assistant’ or equivalent by relevant experience
- Excellent knowledge of English, any other language is an asset
- Good communication skills
- Good organisational skills
- Profound knowledge of Microsoft Office
- Interested in the use of multiple databases
- A real team player
- Precise and with an eye for detail
- Experience is a plus