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Project Manager Assistant

Our IVD client is looking for a temporary PMO officer on 50% basis. Do you have Project Management Assistant experience, efficient planning is your middle name, are you fluent in English and looking forward to a position in a dynamic, international environment? Then continue reading as this is a great opportunity in a great company !

Job Description

The role of the Project Management Assistant is to manage and control corporate project management infrastructure and tooling, and support project/functional managers with the application thereof.


Project Management tooling and infrastructure:

  • System administrator for the Client's corporate tool for project scheduling, resource demand and capacity planning and project portfolio reporting;
  • Manage MSP master data;
  • Support the development, implementation and maintenance of standardized project management processes and templates;
  • Provide support in the organization of PMO meetings and training;
  • Keep an eye on the latest trends, tools, terminologies in project management and, in interaction with project and program managers, translate into proposals for improvement;
  • Act as an ambassador for PMO.

Project Service:

  • Follow-up on project manager's adherence to the established project management processes and tools;
  • Ensure central management of all project information, including set-up of new project templates, maintenance of primary resource data, etc;
  • Support project managers in case of questions or issues with respect to PMO infrastructure or tooling;
  • Support in the delivery of project reporting needs.

Project information analysis:

  • In support of Life Cycle Leads, Functional Leads and Functional Heads/Managers, prepare project status overviews and resource demand versus capacity analysis on a recurring basis;
  • Perform consistency check on reporting with the purpose to identify incomplete or incorrect usage of MSP;
  • In collaboration with the Head of PMO, highlight risks and opportunities in view of resource capacity management and support scenario building for project portfolio decision making.


  • BSc in Business Administration or Healthcare industry related field, or equivalent through experience
  • 3+ years' experience as a Project Manager, Project Coordinator or Administrator is strongly preferred
  • Hands-on experience with project management software, flowcharts, project information systems is required
  • Languages: excellent knowledge of English is required; knowledge of other European languages is a plus.
  • Knowledge of project management software (e.g. MS Project)
  • Interest for data and data information systems
  • Ability to work independently, yet collaboratively, in cross-functional teams
  • Solution and results oriented
  • True team player
  • Time & priority management
  • Communicates with persuasion: presents, explains and defends a complex message in a clear and concise way and persuades different stakeholders;
  • Analytical thinking
  • PC skills
  • Knowledge of standard MS Office software
  • Expert user of project management software
  • Existing right to work in Europe required
  • On site role at the Client location in Belgium (hybrid remote and office based)


  • A balanced salary package based on your capabilities and experience

Vacancy number: 20372