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Contracts & Budgets Associate

  • Location:

    Breda, Netherlands

  • Contact:

    Charlotte Evens

  • Job type:


  • Contact phone:

    +32 15 28 40 43

  • Industry:

    Life Sciences, Biotechnology

  • Contact email:

Do you have a first experience in Clinical Research and have an interest in extending your knowledge in the world of contracts and budgets in 1 of the biggest Biotech companies? Don't hesitate and apply today !

Job Description
As an Associate Clinical Contracts & Budgets, you will be providing clinical site contracting services to clinical study teams to support study start up and conduct activities.


  • Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving).
  • Support site-related questions regarding invoice preparation with respect to submission of invoices in the Payment System (eGPS)
  • Support resolution of contract issues
  • Support contracting with local GSO vendors
  • Maintain contract tracking in appropriate systems
  • Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
  • Ensure payments are made in accordance with contracts
  • Maintain payment data tracking in appropriate systems
  • Responsible for providing information for entry into systems
  • Negotiate site contracts from the contract templates using appropriate guidelines, and collect necessary signatures for contract execution
  • Negotiate site budgets from base budget and payment milestones using appropriate guidelines; complete final Schedule A for addition to contract
  • Escalate contract and budget issues to Legal or the Clinical Pricing & Payments Group and PM as appropriate to ensure Fair Market Value compliance
  • Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems (eFinity, MyBuy, SAP). Support Clinical Pricing & Payments Group in setting up sites for eGPS or legacy systems.
  • Track contract progression using appropriate systems
  • Amend and terminate contracts as necessary throughout lifecycle of study
  • Store and archive contracts and budgets in appropriate systems
  • Maintain payment records and provide assistance with audit review records
  • Responsible for reviewing and approving, with Law guidance, applicable changes within ICF part 2
  • Responsible and/or point-of-contact at vendor level for the contracting process for locally outsourced studies
  • Responsible for the Clinical Trials Insurance process
  • Participate in appropriate site/legal meetings as required to resolve contract issues
  • Participate in appropriate site/finance meetings as required to resolve payment issues
  • Maintain party information and contract activation in Contract Generation System
  • Approve or reject clinical invoices
  • Process and track Confidential Disclosure Agreements as appropriate
  • Manage contracting process with Clinical Trial Related Consulting Agreements
  • Manage all study-related Site payments not managed by Clinical Pricing & Payments Group


  • You have a Bachelor or Master degree
  • First experience in Clinical Research or first experience in Legal, negotiation and/or finance is a must
  • Experience in working in a global environment is a plus
  • Written & communication skills in native Dutch & English
  • Knowledge of local contracting/payment process in applicable countries is a plus
  • Attention to detail
  • Negotiation skills
  • Organizational Skills
  • Relationship management
  • Time management & prioritization
  • You have a flexible mindset
  • Good working knowledge of common software packages (e.g. Office 365 esp. Excel, SAP)
  • Data analysis and presentation skills
  • Problem solver & Team work
  • Existing right to work in Europe


  • A balanced salary package based on your capabilities and experience.

Vacancy number: 19229