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Clinical Trial Assistant (EN / FR or DU)

  • Location:

    Woluwe-Saint-Lambert, Belgium

  • Contact:

    Aurelie Petit

  • Job type:

    Permanent

  • Contact phone:

    +32 25 88 16 02

  • Industry:

    Clinical Research

  • Contact email:

    aurelie_petit@oxfordcorp.com

Do you have a first experience in Clinical Trials, and are you interested in early development trials ? Then check out this interesting Clinical Trial Assistant opportunity !


Job Description

The CTA will be delivering support to the Early Stage Development Europe Operational team. The CTA will be providing operational support and project support (responsible for in-house activities as well as for compliance with processes required to initiate, maintain, support and close out the early stage clinical trials managed by the department) and will carry out tasks for the support of clinical grants.


Responsibilities

ESDS assistant tasks:

  • Assemble and provide support for timely Clinical Trial Submissions and availability of Essential Documents for clinical trials.
  • Create Essential Documents Repository.
  • Assemble and track availability of all essential documentation required for study conduct.
  • Provide professional presentation of study materials for investigator/vendor or country
  • operations meetings
  • Liaise with sites and in house departments to ensure appropriate regulatory follow-up
  • Organization and documentation (minutes) of project team meetings where need be

Operational and project support activities, including, but not limited to:

  • Update, maintain and monitor CTMS to allow accurate project management, regulatory reporting and clinical grants payments
  • Follow-up/check final accountability of IMP and return or destruction as appropriate
  • Possibility for SME roles: CTMS, TMF steward, SIP, CLMS, Safety reporting tracking

Support of clinical grants tasks:

  • Review study budgets/clinical trial agreements for consistency with study protocol
  • Updating of clinical and study planning databases
  • Review study budgets/clinical trial agreements for consistency with study protocol
  • ABC (anti-bribery + corruption checks) on all HCP (fact finding, workflows, tracking, renewals) + troubleshooting with compliance, technical services etc.
  • Clinical trial payments and payment tracking
  • Financial disclosure (check need, track, process letters and documentation)
  • Denied parties screening (DPS)
  • Compliance checks
  • Disclosure agreements: Generate and track Trial master file reconciliation of clinical grants/compliance documents
  • Maintenance of trackers, GMS (grants management system): enter and track payments, run reports execute payments in COMET (SAP), purchase orders as needed

Requirements

  • Bachelor degree (e.g. medical assistant, or paramedical education) or relevant work experience in clinical research field
  • You are bilingual English and French or Dutch
  • Advanced computer skills: e.g. professional using of MS Office programs for daily business : Excel. Candidate must be able to build quick basic understanding of SAP COMET, Grants Management System and eTMF (VAULT)
  • Advanced communication skills (written and verbal) in local languages and English
  • Understanding and knowledge of study protocols and study working documents, lab manuals, etc
  • Good understanding of the clinical research processes
  • Understanding of the ICH/GCP (international good clinical practice guidelines and harmonization) and local clinical trial regulations
  • Existing right to work in Europe required

Benefits

  • Fulltime position
  • A balanced salary package based on your capabilities and experience, including extra legal benefits
  • On site role at the office location in Belgium (hybrid remote and office based)

Vacancy number: 20518