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Clinical Contracts & Budgets Associate (NL/EN)

This position is open for bilingual candidates NL/EN with a 1st experience in Clinical Research, who would like to develop their experience in managing contracts/budgets with clinical sites.
Hybrid working opportunity : min. 1 or 2 days/week on-site at our client's location in Breda.

Job Description

As a Clinical Contracts & Budgets Associate, you will be providing clinical site contracting services to clinical study teams to support study start up and conduct activities.

Responsibilities

  • Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving)
  • Support site-related questions regarding invoice preparation with respect to submission of invoices in our client's Payment System
  • Support resolution of contract issues
  • Support contracting with local vendors (translation vendors, printing vendors,…)
  • Maintain contract tracking in appropriate systems
  • Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
  • Ensure payments are made in accordance with contracts
  • Maintain payment data tracking in appropriate systems
  • Responsible for providing information for entry into systems
  • Negotiate site contracts using appropriate guidelines, and collect necessary signatures for contract execution
  • Negotiate site budgets using appropriate guidelines
  • Escalate contract and budget issues to the appropriate stakeholders
  • Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems.
  • Track contract progression using appropriate systems
  • Amend and terminate contracts as necessary throughout lifecycle of study
  • Store and archive contracts and budgets in appropriate systems
  • Maintain payment records and provide assistance with audit review records
  • Involvement in obtaining legal approval for changes to legal parts in consent documents
  • Responsible and/or point-of-contact at vendor level for the contracting process for locally outsourced studies
  • Responsible for the clinical trials insurance process
  • Participate in appropriate site/legal meetings as required to resolve contract issues
  • Participate in appropriate site/finance meetings as required to resolve payment issues
  • Approve or reject clinical invoices
  • Process and track confidential disclosure agreements as appropriate
  • Manage contracting process with clinical trial related consulting agreements

Requirements

  • Bachelor or Master degree
  • First experience in Clinical Research or first experience in Legal, negotiation and/or finance.
  • Experience in working in a global environment is a plus
  • Fluent in Dutch and English
  • Knowledge of local contracting/payment process in applicable countries is a plus
  • Attention to detail
  • Negotiation skills
  • Organizational Skills
  • Relationship management
  • Time management & prioritization
  • Flexibility
  • Written and oral communication skills
  • Good working knowledge of common software packages (e.g. Office 365 esp. Excel, SAP)
  • Data analysis and presentation skills
  • Problem solver
  • Team work

Benefits

  • Fulltime position
  • Hybrid working opportunity : min 1 or 2 days/week on-site at our client's location in Breda
  • A balanced salary package based on your capabilities and experience, including extra legal benefits

Vacancy number: 21510