Do you have a first experience in Clinical Research and have an interest in extending your knowledge in the world of contracts and budgets in 1 of the biggest Biotech companies? You think this is boring? Absolutely not! Don't hesitate and apply today!
Job Description
As a Clinical Contracts & Budgets Associate, you will be providing clinical site contracting services to clinical study teams to support study start up and conduct activities.
Responsibilities
- Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving)
- Support site-related questions regarding invoice preparation with respect to submission of invoices in the Payment System (eGPS)
- Support resolution of contract issues
- Support contracting with local vendors
- Maintain contract tracking in appropriate systems
- Manage Confidential Disclosure Agreement process
- Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
- Ensure payments are made in accordance with contracts
- Maintain payment data tracking in appropriate systems
- Responsible for providing information for entry into systems
- Negotiate site contracts from the contract templates using appropriate guidelines, and collect necessary signatures for contract execution
- Negotiate site budgets from base budget and payment milestones using appropriate guidelines
- Escalate contract and budget issues to the appropriate stakeholders
- Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems
- Track contract progression using appropriate systems
- Amend and terminate contracts as necessary throughout lifecycle of study
- Store and archive contracts and budgets in appropriate systems
- Maintain payment records and provide assistance with audit review records
- Responsible for reviewing and approving, with Law guidance, applicable changes within ICF Part 2
- Responsible for the contracting process and/or point-of-contact at vendor level for locally outsourced studies
- Responsible for the clinical trials insurance process
- Participate in appropriate site/legal meetings as required to resolve contract issues
- Participate in appropriate site/finance meetings as required to resolve payment issues
- Maintain party information and contract activation in Contract Generation System
- Approve or reject clinical invoices
- Process and track confidential disclosure agreements as appropriate
- Manage contracting process with clinical trial related consulting agreements
- Manage all study-related site payments not managed by the clinical pricing & payments group
Requirements
- Bachelor or Master degree
- First experience in Clinical Research or first experience in Legal, negotiation and/or finance
- Experience in working in a global environment is a plus
- Business English and native Dutch and/or French
- Knowledge of local contracting/payment processes in applicable countries is a plus
- Attention to detail
- Negotiation skills
- Organizational Skills
- Relationship management
- Time management & prioritization
- Flexibility
- Written and oral communication skills
- Good working knowledge of common software packages (e.g. Office 365 esp. Excel, SAP)
- Data analysis and presentation skills
- Problem solver
- Team work
- Existing right to work in Europe required
Benefits
- Contract of unlimited duration
- Balanced salary package including a company car
- Very flexible home-working/office policy
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