Do you have a passion for Administration, are you extremely organized and are you interested to build on your experience further in one of the biggest Pharma companies? Do not hesitate and apply today !
Job Description
As an Administrative Support in the Public Policy team, you will be providing full administrative support to the Public Policy and Corporate Responsibility team (PPECT). The ideal candidate is a highly motivated and polished professional capable of prioritizing work, who demonstrates exceptional organizational and proactive problem solving skills, professional communication skills, flexibility and teamwork.
Responsibilities
- Event organization including internal team meetings and team building
- Handling of the team's budget and management of the consultancies, support in the vendor/PO processes
- Ad hoc support of the global team manager based in the US (for travel, meeting organization, logistics of events)
- Support in compliance
- Calendar management that supports efficient use of time. Includes scheduling and handling of logistics for department meetings and events.
- Support professional management of external client meetings by preparing in advance relevant meeting materials, bios and travel documents, scheduling conference rooms, making VC arrangements and ordering catering services
- Support virtual meetings using the latest technologies, ensuring seamless execution of logistics
- Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting
- Develop and organize departmental files, including the support and use of team sites
- Handle task and special projects assigned
- Support executive communications and presentations using excellent command of computer software programs
- Actively seek continuous improvement by constantly assessing internal administration procedures and propose alternatives for better functioning
- Proactive ability to solve issues, helping to streamline work, drive efficient use
Requirements
- Minimum 5 years administrative experience, within a multinational/international organization is an asset
- Excellent organizational and interpersonal skills with the ability to work independently as well as within a team
- Ability to prioritize and address both regular routine activities and unplanned emergency situations effectively
- Absolute ability to handle confidential issues and material
- Good numerical ability
- Proactive, anticipates issues, flexible, discrete
- Sense of responsibility and accountability with a continuous improvement mindset
- The successful candidate must also demonstrate the ability to communicate effectively with all levels of management, and with external contacts. Both oral and in writing.
- Written and spoken fluency in English is a must, knowledge of French, Dutch or other languages are an asset
- Advanced computer skills using Outlook, Word, Excel and PowerPoint and skillful use of other internal systems such as ATLAS, SAP (expense reporting) and Sharepoint
- Event Planning/Coordination experience
- Extraordinary attention to detail
- Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments for multiple people
- Preferred but not required EU Institution knowledge
- Existing right to work in Europe required
Benefits
- Contract of unlimited duration
- Hybrid model
Vacancy number: 25418
