This position is open for bilingual candidates NL/EN with previous experience in Clinical Research, who would like to develop their experience in managing contracts and budgets with clinical sites. Apply now !
Job Description
As a Clinical Contracts & Budgets Associate, you will be providing clinical site contracting services to clinical study teams to support study start up and conduct activities.
Responsibilities
- Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving)
- Support site-related questions regarding invoice preparation with respect to submission of invoices in our client's Payment System
- Support resolution of contract issues
- Support contracting with local vendors (translation vendors, printing vendors,…)
- Maintain contract tracking in appropriate systems
- Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
- Ensure payments are made in accordance with contracts
- Maintain payment data tracking in appropriate systems
- Responsible for providing information for entry into systems
- Negotiate site contracts using appropriate guidelines, and collect necessary signatures for contract execution
- Negotiate site budgets using appropriate guidelines
- Escalate contract and budget issues to the appropriate stakeholders
- Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems.
- Track contract progression using appropriate systems
- Amend and terminate contracts as necessary throughout lifecycle of study
- Store and archive contracts and budgets in appropriate systems
- Maintain payment records and provide assistance with audit review records
- Involvement in obtaining legal approval for changes to legal parts in consent documents
- Responsible and/or point-of-contact at vendor level for the contracting process for locally outsourced studies
- Responsible for the clinical trials insurance process
- Participate in appropriate site/legal meetings as required to resolve contract issues
- Participate in appropriate site/finance meetings as required to resolve payment issues
- Approve or reject clinical invoices
- Process and track confidential disclosure agreements as appropriate
- Manage contracting process with clinical trial related consulting agreements
Requirements
- Bachelor or Master degree
- Previous experience in Clinical Research
- Experience in working in a global environment is a plus
- Fluent in Dutch and English
- Knowledge of local contracting/payment process in applicable countries is a plus
- Attention to detail
- Negotiation skills
- Organizational Skills
- Relationship management
- Time management & prioritization
- Flexibility
- Written and oral communication skills
- Good working knowledge of common software packages (e.g. Office 365 esp. Excel, SAP)
- Data analysis and presentation skills
- Problem solver
- Team work
Benefits
- Full time position
- Hybrid working opportunity : 2 days/week on-site at our client's location in Breda
- A balanced salary package based on your capabilities and experience, including extra legal benefits
