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Clinical Contracts & Budgets Associate (EN - FR/NL)

  • Standort:

    Diegem, Königreich Belgien

  • Kontakt:

    Aurelie Petit

  • Jobtyp:


  • Kontakt Telefon:

    +32 25 88 16 02

  • Branche:

    Clinical Research

  • Kontakt-E-Mail:

Do you have a first experience in Clinical Research and have an interest in extending your knowledge in the world of contracts and budgets in 1 of the biggest Biotech companies? You think this is boring? Absolutely not! Don't hesitate and apply today!

Job Description

As a Clinical Contracts & Budgets Associate, you will be providing clinical site contracting services to clinical study teams to support study start up and conduct activities.


  • Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving)
  • Support site-related questions regarding invoice preparation with respect to submission of invoices in the Payment System (eGPS)
  • Support resolution of contract issues
  • Support contracting with local vendors
  • Maintain contract tracking in appropriate systems
  • Manage Confidential Disclosure Agreement process
  • Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
  • Ensure payments are made in accordance with contracts
  • Maintain payment data tracking in appropriate systems
  • Responsible for providing information for entry into systems
  • Negotiate site contracts from the contract templates using appropriate guidelines, and collect necessary signatures for contract execution
  • Negotiate site budgets from base budget and payment milestones using appropriate guidelines
  • Escalate contract and budget issues to the appropriate stakeholders
  • Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems
  • Track contract progression using appropriate systems
  • Amend and terminate contracts as necessary throughout lifecycle of study
  • Store and archive contracts and budgets in appropriate systems
  • Maintain payment records and provide assistance with audit review records
  • Responsible for reviewing and approving, with Law guidance, applicable changes within ICF Part 2
  • Responsible for the contracting process and/or point-of-contact at vendor level for locally outsourced studies
  • Responsible for the clinical trials insurance process
  • Participate in appropriate site/legal meetings as required to resolve contract issues
  • Participate in appropriate site/finance meetings as required to resolve payment issues
  • Maintain party information and contract activation in Contract Generation System
  • Approve or reject clinical invoices
  • Process and track confidential disclosure agreements as appropriate
  • Manage contracting process with clinical trial related consulting agreements
  • Manage all study-related site payments not managed by the clinical pricing & payments group


  • Bachelor or Master degree
  • First experience in Clinical Research or first experience in Legal, negotiation and/or finance
  • Experience in working in a global environment is a plus
  • Business English and native Dutch and/or French
  • Knowledge of local contracting/payment processes in applicable countries is a plus
  • Attention to detail
  • Negotiation skills
  • Organizational Skills
  • Relationship management
  • Time management & prioritization
  • Flexibility
  • Written and oral communication skills
  • Good working knowledge of common software packages (e.g. Office 365 esp. Excel, SAP)
  • Data analysis and presentation skills
  • Problem solver
  • Team work
  • Existing right to work in Europe required


  • Contract of unlimited duration
  • Balanced salary package including a company car
  • Very flexible home-working/office policy

Vacancy number: 24613